DAGORHIR BYLAWS

 

As with the basic premise of the Dagorhir Game Rules System, common sense supersedes perceived loopholes in these Bylaws.

 

The President and Chapter Council Chair shall be responsible for interpreting the bylaws. A failure to agree on interpretation shall be resolved by the Holding Company.

 

 

 

1.1. Unless otherwise specified, a 2/3rd majority is required for all votes presented in these bylaws.

 

 

 

2.1. The DoD shall consist of the following Directors in order of succession to the President:

 

2.1.1. President

 

2.1.2. Director of Public Relations

 

2.1.3. Secretary of Records

 

2.1.4. Director of Finance

 

2.1.5. Chapter Liaison

 

2.1.6. Arbiter

 

2.2. Each Director shall be entrusted with responsibility for their respective departments.

 

2.3. Each Director shall be accountable for all responsibilities within their department. If a staff position is vacant, the director shall assume the responsibilities of that role.

 

2.4. The DoD shall meet as business dictates, but never less than once every three months.

 

2.5. A minimum of two-thirds of the DoD positions must be in attendance for a quorum to exist, for it to legally take any action.

 

2.6. Any Director unable to attend a session may send a proxy representative in their place. However, the substitute may only present ideas and take notes for the elected official. The substitute is not allowed to vote.

 

2.7. If a DoD position is vacant, the President may appoint another Director to perform any responsibilities critical to the legal upkeep of the organization. This appointment will only last until the next Chapter Council meeting, where another director shall be elected or an interim director be appointed.

 

2.8. A member of the DoD may declare and convene an emergency DoD meeting.

 

2.8.1. An emergency meeting is to be scheduled within 72 hours of the emergency being declared.

 

2.8.2. Any decisions voted on at the meeting must have a stated expiration date.

 

2.8.3. Bylaw vetoes may be voted on at an emergency meeting.

 

2.9. Expectations of Directors and Staff

 

2.9.1. All responsibilities will be fulfilled for the benefit and service of Dagorhir.

 

2.9.2. Directors and staff shall perform their duty to the best of their ability with all due haste when necessary.

 

2.9.3. Directors and staff shall not put themselves in a position where their personal interests conflict with the interests of Dagorhir.

 

2.9.4.1.1. Sensitive or personal information shall not be publicly disclosed.

 

2.10. Authorities of the President

 

2.10.1. The President or their delegate may speak on behalf of the Dagorhir.

 

2.10.2. The President shall provide clarification and oversight of DoD and Chapter Council as necessary to ensure the fulfillment of responsibility of each department.

 

2.10.3. The President, Director of Finance, and one Dagorhir member nominated by the Holding Company shall serve as the advisory board from Dagorhir to the Holding Company, and will each the rights to grant limited licensure, for no more than 1 calendar year, to any member or merchandiser of Dagorhir.

 

2.11. Authorities of All Directors

 

2.11.1. Directors may speak on behalf of Dagorhir in the context of their area of responsibility.

 

2.11.2. Directors may appoint individuals to the Supporting Officer positions within their area of responsibility at will. Officers are granted authority as defined by their office.

 

2.11.3. Directors shall provide oversight and reporting for Standing Committees within their authority.

 

2.11.4. Directors may create, staff, and disband Select Committees within their area of responsibility at will.

 

2.11.5. Directors may create, staff, and disband Supporting Positions within their area of responsibility at will.

 

2.12. Authorities of the DoD

 

2.12.1. The DoD may solicit and designate legal representation for Dagorhir, such that any compensation provided has been approved by the Chapter Council.

 

2.12.2. The DoD may solicit and award professional services for Dagorhir such that any compensation provided has been approved by the Chapter Council.

 

2.13. Limitations of All Directors

 

2.13.1. Directors shall not be a representative of the Chapter Council.

 

2.13.2. Directors shall not hold an official position or equity within any organization which engages in medieval reenactment, medieval combat sport, or a similar activity which might compete with Dagorhir.

 

2.13.3. If a Chapter Rep is offered a DoD role they must first forfeit their Rep status.

 

2.13.4. Directors may not create or define a position within Dagorhir which provides compensation without funding approval by the Chapter Council.

 

2.13.5. Directors shall not make a decision which limits or imposes further action by the Dagorhir without the approval of the Chapter Council.

 

2.14. The Directors shall transfer all relevant documentation and control to their successor within 60 days of leaving office.

 

2.14.1. The Director of Finance must transfer financial information and control to the President if the end of the Director of Finance’s tenure results in a vacancy.

 

2.15. Organization membership and financial records are to be present for open inspection at all DoD meetings. The Director of Finance must bring this information to Chapter Council meetings if requested.

 

2.16. Definitions of Department Staff

 

2.16.1. Supporting Officers – Officers which have been defined in these bylaws with the intent of fulfilling the purpose of their department.

 

2.16.2. Standing Committees – Committees that have a persistent function within Dagorhir.

 

2.16.3. Select Committees – Committees which have been formed for a special purpose and will be disbanded upon completion of that purpose.

 

2.16.4. Supporting Positions – Positions which have been created by a director to aid in the duties of the DoD but have not been defined in these bylaws.

 

2.17. The DoD may by a two-thirds (2/3rd) majority vote create or eliminate DoD Advisory positions and assign individuals to those positions. Advisors may only present ideas to the Board and will not be allowed to vote.

 

2.18. All DoD members shall be personally held harmless and indemnified for all actions made in good faith while in performance of their positions.

 

 

3.1.1. The President’s responsibilities are as follows:

 

3.1.1.1. Overseeing Dagorhir’s strategic planning and organization.

 

3.1.1.2. Preparation of DoD meeting agendas.

 

3.1.1.3. Serve on Holding Company Advisory Board.

 

3.1.1.4. Representation of Dagorhir to legal authorities, competitors, and key internal stakeholders.

 

3.1.3. The President is responsible for ensuring that each member of the DoD is fulfilling the responsibilities of their office.

 

3.2.1. The Director of Public Relations’ responsibilities are as follows:

 

3.2.1.1. Advertising and recruitment efforts on behalf of Dagorhir.

 

3.2.1.2. Administration of Dagorhir social media, website, and publications.

 

3.2.1.3. Develop and distribute Dagorhir media materials for public community outreach and engagement.

 

3.2.1.4. Oversee efforts for equity and diversity in Dagorhir.

 

3.3.1. The Secretary of Records’ responsibilities are as follows:

 

3.3.1.1. Keep thorough and accurate records of Dagorhir Chapter agreements, IP licensing agreements, approved vendors, and Dagorhir Membership.

 

3.3.1.2. Recording of the minutes at DoD meetings.

 

3.3.1.3. Upon request, assist any Dagorhir stakeholder in interpreting or retrieving Chapter contracts and/or IP agreements. .

 

3.4.1. The Director of Finance’s responsibilities are as follows:

 

3.4.1.1. Payment of debts incurred by the organization.

 

3.4.1.1.1. Payment of debts requires a valid receipt to be kept on record.

 

3.4.1.2. Maintenance of Dagorhir financial records.

 

3.4.1.3. Collection of fees and dues.

 

3.4.1.4. Disbursements of Funds.

 

3.4.1.5. Purchase of any materials needed by the organization.

 

3.4.1.6. Filing of tax information with appropriate government organizations.

 

3.4.1.7. Serve on Advisory Board to the Holding Company.

 

3.4.1.8. Publish quarterly financial reports available to all Dagorhir members.

 

3.5.1.The Chapter Liaison’s responsibilities are as follows:

 

3.5.1.1. Interview all IP and Chapter applicants, ensuring complete understanding of the obligations, and recording all key information regarding the group, location, event schedule, and proximity to other Chapters.

 

3.5.1.2. Maintenance of the Dagorhir Manual of Arms.

 

3.5.1.3. Provide guidance in the interpretation of the Dagorhir Manual of Arms including but not limited to construction guidance and equipment checking standards.

 

3.5.1.4. Introduce all new IP and Chapter applicants to the Chapter Council, and oversee the approval process; any Chapter within 50 miles may contest new Chapter formation, though, the Chapter Liaison may override this contestation if he/she believes the new Chapter will capture new business that existing Chapters are missing.

 

3.5.1.5. Create and maintain training materials for participant combat development and combat safety.

 

3.5.1.6. Oversee Coordination of event scheduling between Dagorhir Chapters.

 

3.5.1.7. Provide construction and theme guidance for garb, accessories, and props.

 

3.5.1.8. Provide guidance for the administration of non-combat entertainment, non-combat competitions, performance arts, and children’s activities at events.

 

3.5.1.9. Promote the elevation of the aesthetic quality of equipment, garb, and camps.

 

3.5.1.10. Research and provide guidance on historic methods and fantasy references.

 

3.6.1. The Arbiter’s responsibilities and authority are as follows:

 

3.6.1.1. Investigate all reports of criminal activity at Dagorhir events, specifically involving violence, theft, and sexual misconduct, recording and reporting all relevant details for review by Chapter Council and/or authorities.

 

3.6.1.2. Investigate all reports of IP misuse or Chapter contract violation. Bring all IP misuse findings to the Holding Company, and report all Chapter contract violations to the Chapter Council.

 

3.6.1.3. The Arbiter is responsible for suspending any participant that is under investigation for criminal activity or is in violation of Dagorhir’s CoC; Suspensions concerning criminal reports are to be revoked when either the claimant refuses to file a police report or legal authorities determine the accused is innocent.

 

 

 

4.1. The purpose of this section is to protect the members of Dagorhir by outlining the disciplinary process.

 

4.2. Disciplinary actions are intended to protect the membership of Dagorhir. The Arbiter may issue suspensions where appropriate

 

4.2.1. Issuing a Suspension is not to be taken as a claim that an individual is guilty of a criminal offense. National Bans are only enforceable if the accused committed a crime while at a Dagorhir event, or a Prohibited individual lies about their criminal past to gain access to a Dagorhir event. Individual Chapters may choose to ban anyone for any reason from their own events.

 

4.3. Type:

 

4.3.1. Suspension – A temporary revocation of an individual’s privilege to attend and/or participate in Dagorhir events. Suspensions may be up to two years in duration, and may be local or National.

 

4.3.1.1. Suspensions are for lesser misconduct, where there is no strong concern for the safety of the membership (e.g., an isolated act of minor vandalism, use of hate speech, unsportsman like behavior).

 

4.3.1.2. The duration of the suspension should be proportional to the alleged misconduct.

 

4.3.1.3. The term of Suspensions can never be applied retroactively—a player must be Suspended from participation for some reasonable time from the decision date.

 

4.3.2. Ban – A permanent revocation of an individual’s privilege to attend and/or participate in Dagorhir events. These may be local or National

 

4.3.2.1. National Bans are to be executed when legitimate concern for the safety of others is presented through criminal activity at Dagorhir events. This category includes sexual offenses, theft, other violent crimes, endangering minors, and/or gross violations of the Dagorhir Code of Conduct.

 

4.4. A player receiving multiple Suspensions for the same or similar conduct should be presented to the Chapter Council for review. Each Chapter may decide if they are going to ban the player.

 

4.5. Scope of Bans &; Suspensions:

 

4.5.1. National – These are issued solely in accordance with policy, and are not subjectively issued ever. For a player to be issued a National ban they must commit a crime of the previously stated natures while at a Dagorhir event, or lie about their criminal record to gain entry to a Dagorhir event.

 

4.5.1.1. Prohibited players – No one that is actively on a sex offender registry, has been convicted of a violent felony in the last 7 years, or is actively being charged with similar offenses is permitted to attend any Dagorhir event.

 

4.5.1.2. No Chapter has the authority to waive or ignore these requirements, or the National Ban list.

 

4.5.1.3. Chapter leadership and IP License holders must seek to enforce these obligations and Ban List at all Dagorhir activities by requiring attendees who are not known to chapter check-in personnel to present a valid ID at check-in. Any participant at an event may request the full name of any other participant, and may search public records to identify Prohibited or banned players at events

 

4.5.1.4. Chapters will give no other membership privileges to individuals appearing on the National Ban List, for the duration that the person’s name is on that list.

 

4.5.1.5. Chapter leadership may appoint a Head of Troll for Dagorhir activities. The Head of Troll or Chapter Leadership will have the responsibility to deny admittance to any person appearing on the National Ban List.

 

4.5.2. Local – These are given only by Local Chapter leadership, and affect only that Chapter.

 

4.5.2.1. Local leadership may discipline an individual for any reason permissible under that Chapter’s bylaws and code of conduct, for Dagorhir rule breaking, or for other misconduct.

 

4.5.2.2. Even if no game-wide disciplinary action is taken, Local Leadership may still Suspend or Ban an individual from their Chapter.

 

4.5.2.3. Any procedures must be fairly, equitably, and impartially conducted.

 

4.5.2.4. Neutral decision maker(s) should be responsible for making the final decision in any non-policy based disciplinary action, never a witness.

 

4.6. Arbiter

 

4.6.1. The Arbiter is considered a Director on the DoD for the purpose of the Dagorhir bylaws.

 

4.6.2. General Purpose – The Arbiter will investigate written complaints regarding members or others who attend Dagorhir events, and based on an Investigation, will present the findings to the Chapter Council for deliberation or review. The result may be a National Suspension, a National Ban, or the conclusion that no in-game disciplinary action needs to be taken. The Arbiter is responsible for the communication of this decision, for maintaining a record of it, and providing updates to Chapters regarding the active Suspension and Ban List. This is all detailed in subsequent sections.

 

4.7. Performance and Duties

 

4.7.1. Written Complaints – The Arbiter must fairly and impartially investigate complaints brought to their attention in writing.

 

4.7.1.3. Documentation provided to the Arbiter in relation to a Complaint should be as comprehensive and detailed as possible. When available, links to external sources of information should be provided (e.g. court records, media articles, etc.).

 

4.7.1.4 – The Arbiter may not solicit Complaints for new Investigations. However, the Arbiter reserves the ability to solicit statements from witnesses, victims, and concerned third parties for active Investigations regarding an existing Complaint. The Arbiter may begin new Investigations in the following circumstances:

 

4.7.1.4.1 – A complaint is submitted to the Arbiter directly with supporting documentation and/or statements from one of the following:

 

4.7.1.4.1.1. Victim

 

4.7.1.4.1.2. Witness

 

4.7.1.4.1.3. Concerned Third Party (such as a Member, Participant, or Leader of another Organization outside of the Dagohir)

 

4.7.1.4.2 – Public statements and/or media and documentation publications from Members, Participants, or Leaders of Organizations outside of the Dagorhir that concern Members, Participants, or Leaders of Dagorhir and/or its chapters that invoke reasonable suspicion or probable cause on behalf of the Arbiter to believe that the Dagorhir Code of Conduct has been violated.

 

4.7.2. Investigation – The Arbiter should make reasonable efforts to promptly and fully Investigate the matter, to include contacting and interviewing all involved parties, verifying sources, and otherwise obtaining full details. However:

 

4.7.2.1. Unavailability of the person about whom a complaint was filed is not a bar to disciplinary action being taken.

 

4.7.2.2. In situations where the Arbiter has verified that the individual has existing criminal convictions for offenses that the Arbiter believes speak to that individual being a danger to the membership, disciplinary action can be taken without conducting interviews upon Chapter Council approval.

 

4.7.3. Written Decision – The Arbiter must make a written record of all decisions made (ideally in PDF format), which should include:

 

4.7.3.1. Details of the individual being considered for disciplinary action (if known):

 

4.7.3.1.1. Legal Name

 

4.7.3.1.2. Game Name

 

4.7.3.1.3. Home Chapter

 

4.7.3.1.4. Date of Birth

 

4.7.3.2. Details of the complainant(s) as in item 4.7.1. above.

 

4.7.3.3. Documentation provided initially and/or collected during the investigation.

 

4.7.3.4. The disciplinary action (if any):

 

4.7.3.4.1. A National Suspension (and duration), or

 

4.7.3.4.2. A National Ban, or

 

4.7.3.4.3. A conclusion that no action needs to be taken.

 

4.7.3.5. The rationale for the decision made. Note that the Arbiter is not a court of law, and as such, no ultimate finding of fact will occur for allegations. That is, the Arbiter must not conclude—absent criminal conviction—that any particular offense definitively occurred. Rather, the Arbiter is engaging in risk management on behalf of Dagorhir, and will make decisions with an eye to player safety.

 

4.7.4. Communication – The Arbiter has a duty to communicate any Written Decision as follows:

 

4.7.4.1. To the Local Leadership of the affected Chapter(s)

 

4.7.4.2. To the Dagorhir DoD

 

4.7.4.3. To the complainant, but only whether there was a Suspension, a Ban, or no action taken

 

4.7.4.4. To the person named in the Complaint:

 

4.7.4.4.1. A general, privacy-respecting context for the decision (e.g. “Due to multiple complaints around causing physical altercations at events…”).

 

4.7.4.4.2. The length of any Suspension, or that they have been Banned, or that no action was taken.

 

4.7.5. Appointed Alternate – In situations where there may be a conflict of interest, the Arbiter must appoint an Investigator. To be perfectly clear, Arbiters may not investigate any complaint where they are familiar with any involved parties or where they are involved in the matter under discussion. Those are not, however, the only situations in which an Arbiter may need to be absent. The following apply:

 

4.7.5.1. The Alternate may also not have any conflicts of interest in the matter being considered.

 

4.7.5.2. The Appointment of an Alternate lasts for only the duration of the current Investigation.

 

4.7.5.3. The Alternate is not a DoD member.

 

4.7.5.4. The Alternate takes over responsibility for the Investigation, Written Decision, and Communication as detailed above.

 

4.7.5.5. The name of the Alternate, the Arbiter’s reason for recusing themselves, and the rationale for appointing that Alternate shall also be included in the Written Decision (above).

 

4.7.6. List and Records

 

4.7.6.1. The Arbiter is responsible for maintaining the Written Decisions of previous Arbiters, as well as the Written Decisions for all complaints registered during their tenure.

 

4.7.6.2. The Arbiter is responsible for maintaining the lists regarding Suspensions and Bans (Arbiter’s List):

 

4.7.6.2.1. These lists will contain all members under National Bans or Suspensions, and should contain:

 

4.7.6.2.1.1. Legal Name

 

4.7.6.2.1.2. Game Name

 

4.7.6.2.1.3. Home Chapter

 

4.7.6.2.1.4. Date of Birth

 

4.7.6.2.2. The Arbiter should provide an updated List to Active Chapters, with the understanding that this is not to be disseminated publicly.

 

4.7.6.3. For all records which are kept electronically, the Arbiter must maintain backups, as well as take reasonable steps to secure the data from unauthorized access or modification.

 

4.8. Appeal and Reversal of Decisions

 

4.8.1. Appeals to Arbiter

 

4.8.1.1. Requirements

 

4.8.1.1.1. If a person received a National Suspension for a period exceeding a year, they may petition the Arbiter after one year.

 

4.8.1.1.2. If a person receives a National Ban, they may petition the Arbiter after five years.

 

4.8.1.1.3. The person requesting reconsideration must provide—in writing—an explanation of how they are no longer a danger to Dagorhir membership. They should include any relevant documentation.

 

4.8.1.1.4. If denied, the request can be repeated no more than once every two years.

 

4.8.2. Arbiter Options

 

4.8.2.1. The Arbiter may deny the request.

 

4.8.2.2. The Arbiter may request additional information before deciding.

 

4.8.2.3. The Arbiter may grant the request. If granted:

 

4.8.2.3.1. A new Written Decision should be created, containing all of the previous information, as well as

 

4.8.2.3.2. The written Reconsideration Request and all supplemental information.

 

4.8.2.3.3. The Arbiter’s rationale for approving this request.

 

4.8.2.3.4. The Arbiter should communicate this information as when the original Written Decision was initially created.

 

4.8.3. Reversal by Vote

 

4.8.3.1. Any Arbiter Decision can be reversed with a two-thirds (2/3rd) vote of the Chapter Council.

 

4.8.3.2. The person disciplined must provide a request for this vote to the President in writing.

 

4.8.3.3. The Arbiter may provide aspects of the Written Decision to the Local Leadership of the Chapter Council before the vote, with the understanding that the privacy of wronged parties must be respected where the subject matter is sensitive.

 

4.8.3.4. The request for a vote can be made no more than once every two years for any specific Decision.

 

4.8.4. If an Arbiter is removed, as detailed in Section 6, any decision they made during their tenure can be immediately appealed to the next Arbiter by either the complainant or the banned/suspended individual.

 

 

 

5.1. Elections to the DoD shall be held every 2 years, in May.

 

5.1.1. Voting will take place over a consecutive week’s time during May determined by the election administrator.

 

5.2. The directors shall be elected by the Chapter Council.

 

5.3. A director must win a simple majority vote to assume office. Each Chapter may cast one vote.

 

5.4. The Chapter Council shall appoint an elections officer to oversee the administration of the election. This officer may not currently be on the DoD or be running for a position on the DoD.

 

5.5. Any candidate running for a DoD position must undergo a background check. These background checks are to be overseen by the elections officer chosen by the Chapter Council but must include, at minimum:

 

 

5.5.2. Results from the National Sex Offender Public Website hosted by the United States Department of Justice.

 

5.5.3. Written inquiry to the current Arbiter to verify that no open Complaints or Investigations exist for the candidate.

 

5.6. Background checks must be paid for by the candidate. The Elections Officer will designate an account with a reputable service where the candidates will submit their personal information directly to the service and pay the requisite fees by no later than April 15th.

 

5.7. Background checks are to be completed and the results shared with the Chapter Council no later than May 1st for the purposes of determining if the candidate is fit for the office.

 

5.8. The candidate for a DoD position must be a member of any Active Dagorhir Chapter for at least three years, and nominated by an Active Dagorhir Chapter at the time of election.

 

5.9. DoD candidates must be at least 18 years of age, and may not be under active national ban or suspension, and must be legally eligible to perform the duties of their station.

 

5.10. Potential DoD members must officially announce their candidacy to the election supervisor and to the Chapter Council no later than April 2nd.

 

5.11. A DoD member’s elected term is two years beginning on August 1.

 

5.12. Any candidate who runs unopposed shall assume office beginning on August 1.

 

5.13. No DoD member may serve more than two consecutive terms in the same position. A DoD member may serve again after serving at least one term in a different position or not holding a DoD office for at least one year.

 

5.14. An elected DoD member may voluntarily resign from office before the end of their term.

 

5.15. A special election may be held if any DoD member is removed from office or resigns. The Chapter Council must pass a motion to hold the election. Any election protocols specific to that seat are to be followed.

 

5.15.1. If a position is vacated out-of-cycle 90 days or more before the end of a Director’s term, the Chapter Council may open a period of nomination for 30 days, followed by an out-of-cycle election.

 

5.15.2. If a position is vacated out-of-cycle less than 90 days before the end of a Director’s term, the President may assign the responsibilities of that position to another director or group of directors until that position is filled.

 

5.16. If a DoD candidate is elected to a position that is vacant, the candidate will fill the position immediately.

 

 

 

6.1. A director removal for cause happens when the Chapter Council decides to remove a director from their position on the DoD for a specific reason.

 

6.2. Reasons for removing a director may include, but are not limited to:

 

6.2.1. Incompetence in fulfilling their duties.

 

6.2.2. Dereliction of duties.

 

6.2.3. Unethical behavior or misconduct.

 

6.2.4. Any action which causes them to be banned from Dagorhir or a similar organization.

 

6.3. Any member of an active Dagorhir Chapter may bring a case of removal for cause to the attention of the Chapter Council during either a regular or emergency meeting.

 

6.4. The Chapter Council will determine the appropriate course of action needed to investigate the claim.

 

6.5. DoD members and candidates have no protection from arbiter investigation or decisions.

 

6.6. Any investigation will be bound by a period of 30 days. Following that, the Chapter Council must meet within 15 days to rule on the evidence found.

 

6.7. A Director may be removed for cause by a two-thirds (2/3) majority vote of the Chapter Council.

 

 

 

7.1. Chapter Council (CC) consists of one Representative (Rep) from each Active Chapter holding a Chapter contract and IP license with Dagorhir. Each Active Chapter may have their own method for deciding their Rep, who will serve for terms of at least six (6) months (excepting in extenuating circumstances). An active chapter may choose to have a rep that is not a chapter officer. If a chapter’s chosen representatives are not chapter officers, a chapter head must send an electronic list identifying designated chapter representatives to the Chapter Council Chair. This will contain Real name, fighting name and length of their term.

 

7.1.1. Every Chapter gets one vote. For purposes of voting during a Chapter Council meeting, if a rep is able to attend, they may send a proxy in their place after notifying the Chapter Council Chair.

 

7.2. The Chapter Council shall meet as business dictates, but never less than once every three months.

 

7.3. A notarized chapter of Dagorhir is considered an Active Chapter upon fulfilling the following requirements:

 

7.3.1. A new chapter seeking active status that would be based in a city within fifty miles of an active chapter’s base city may only gain active status with the approval of the local chapter, the permission of the Chapter Liaison, or the approval of the Chapter Council by a majority vote.

 

7.3.2. Holds at least one organizational meeting, practice, skill share, and/or event per month on average (12 annually).

 

7.3.2.1. Each activity should be open to all members of Dagorhir and must operate in the spirit of Dagorhir.

 

7.3.2.2. A gathering can fulfill this requirement if held virtually due to extenuating circumstances (i.e winter, weather, pandemic, etc.).

 

7.3.3. Maintains a base of at least five active members who attend aforementioned gatherings.

 

7.3.3.1. An active Dagorhir member is a person who has a current Waiver with an active chapter and has met the attendance standards of said chapter.

 

7.3.4. Maintains the basic officers of Administrator, Administrative Assistant, and Bookkeeper.

 

7.3.5. Updates the Secretary of Records of any changes in officers and/or their contact information.

 

7.3.6. Maintain an active Licensing agreement, which must be renewed each calendar year.

 

7.4. Consistent and/or flagrant dismissal of these requirements will be grounds for removal of any chapter’s Active status. After being removed, reinstatement of Active status will require review, and then a vote of confidence from both the Secretary of Records and the Chapter Council Chair.

 

7.4.1. A chapter that fails to renew their licensing agreement annually will be considered inactive until remedied.

 

7.4.2. In cases of serious infractions, as determined by the Chapter Council, the Chapter Council may vote by a two-thirds (2/3) majority to immediately terminate a Chapter’s Chapter Contract.

 

7.5. Chapter Council Representative duties:

 

7.5.1. Attend every Chapter Council meeting, or send a proxy when unable. Failure of this does not warrant loss of Chapter status, but a Chapter that is not present at a CC meetings can not contest the formation of other local chapters.

 

7.5.2. Debate on and vote to install new Dagorhir chapters when a local Chapter contests formation of a new one and the Chapter Liaison does not intercede.

 

7.5.3. Approve funding proposals from the DoD.

 

7.5.4. Attend scheduled CC special and emergency meetings when applicable.

 

7.5.5. Act as liaison between their own chapter members, the Chapter Council, and the DoD.

 

7.5.6. Inform the Secretary of Records of any changes to their own chapter’s officers and Active status.

 

7.5.7. Bring any concerns from events and gatherings to the CC’s attention, such as dangerous habitual behavior, potential bans, rule playtest results, new funding proposals, etc.

 

7.5.8 Consider, hear, and vote on appeals to potentially adverse Arbiter decisions.

 

7.5.9 Elect DoD Members and provide oversight to ensure the fulfillment of each Director’s responsibilities.

 

7.6. Chapter Council Chair:

 

7.6.1. The Chapter Council Chair (CCC) main duties:

 

7.6.1.1. Coordinates, schedules, and moderates CC meetings.

 

7.6.1.2. Designates a Rep to take minutes during CC meetings.

 

7.6.2. In the absence of the CCC, another Rep, elected by a simple majority vote or general consensus of the Reps in attendance, will chair CC meetings.

 

7.6.3. The CCC position will be a one year term, starting July 1st.

 

7.6.4. Any active member of an active Chapter is eligible to run for CCC. Intent to run must be formally expressed before April 2nd.

 

7.6.5. Election will be decided by a simple majority vote. Each Active Chapter will get one vote. Votes will be counted by a 3-person subcommittee of Active Chapter Reps, none of whom are running for CCC. Members of said subcommittee will be decided by the CC in April and finalized by May 1st.

 

7.6.6. Voting will take place over a consecutive week’s time during May determined by the election administrator and coinciding with the DoD election.

 

7.6.7. In the event that a CCC is removed or leaves their office before their term is over, Chapter Council Reps will hold an emergency election for a new CCC, who will adopt all responsibilities and duties in the interim until the next annual CCC election.

 

7.6.7.1. Emergency elections will be organized by a designated election administrator.

 

7.6.7.2. The election administrator must communicate the election phase timeline to Chapter Council Reps in a timely fashion. Candidates will have one week to publicly confirm their desire to run, and Chapter Council Reps will vote during the following consecutive week.

 

7.7. The DoD has the authority to evaluate the status of a chapter and recommend that the Chapter Council vote to remove that chapter.

 

7.8. All authority not explicitly provided to the DoD is reserved by the Chapter Council.

 

7.9. In regards to changing Bylaws or the MoA, Each chapter represented on the Chapter Council shall have one vote.

 

7.10. The Chapter Council may drive changes to the Manual of Arms by presenting potential changes to the President. Upon President approval, these proposals enter a 2 year playtesting phase. Chapter reps may vote for or against proposals during the playtesting phase via a silent voting process; each chapter may vote once, and must submit their vote to the Secretary of Records. When a silent vote gets to 66% approval it will be presented to the Chapter Council for a formal vote. div>

8. Funding

 

         

          8.4. Any funds left after the organization dissolves are to be given exclusively to other charitable organizations of our choice.

Definitions

 

Last Updated 02.12.25