As with the basic premise of the Dagorhir Game Rules System, common sense supersedes perceived loopholes in these Bylaws.

  1. Simple Majority Standard
    Unless otherwise specified, a simple majority is required for all votes presented in these bylaws.
  2. Aratari Leadership
    1. Leadership shall consist of the following governing bodies:

      1. Board of Directors (BOD)

      2. Aratari War Council (AWC)
    2. No member may serve on more than one governing body at one time, with the exception of the Magistrate, who will serve on both the AWC and the BoD.

    3. Elections to the board shall be held in May.
    4. Any candidate running for the position of President must submit a business plan in writing to the War Council no later than the date of the elections. This business plan should cover a period of not less than two years, beginning Althyng of the year submitted, and should be revised and updated every year. Business plans shall address both strategic goals and specific actions to achieve those goals.

    5. Any candidate running for President, Vice President, Arbiter or Treasurer must undergo a criminal case search of publicly available legal databases. These criminal case searches are to be conducted by the currently serving BOD Vice-President the results of this search will be shared with the electing body prior to the election for the purposes of determining if the candidate is fit for the office.
      1. Potential BOD members must officially announce their candidacy to the electing body no later than April 2nd.
      2. Background checks are to be completed and the results shared no later than May 1st.
    6. A Board member’s elected term is one year beginning on August 1.
    7. Any candidate who runs unopposed shall assume office beginning on August 1.
    8. Board members may seek re-election during their term.
    9. An elected Board member may voluntarily resign from office before the end of their term.
    10. The War Council may remove an elected Board member from office if dereliction is discovered. Removal of a Board Member requires a 3/4 majority vote of the War Council.

    11. Holding office or having a voting position in a competing padded weapons combat organization represents a conflict of interest with the Aratari and the Dagorhir Battle Game Association. A Dagorhir participant with a conflict of interests may not hold elected office in the Dagorhir Battle Game Association and may not serve on the Artari War Council

  3. Governing Bodies
    1. Board of Directors:

      1. The Board consists of six elected officials referred to hereafter as Board Members:

        1. President
        2. Vice President
        3. Secretary
        4. Treasurer
        5. Arbiter
        6. Magistrate
        7. In addition, Brian Wiese, as Founder of Dagorhir and holder of the copyrights to the Dagorhir Game Rules, is given review and veto power over rules changes.
      2. The Board shall be responsible for the conduct of the organization, the planning of activities, and the maintenance of the bylaws.
      3. The Board shall ensure that all new or modified combat rules approved by the Ragnarok War Council are adopted into the Dagorhir Manual of Arms.
      4. The Board shall meet as business dictates, but never less than once every three months.
      5. Any Board Member unable to attend a session may send a proxy representative in his/her place. However, the substitute may only present ideas and take notes for the elected official. The substitute is not allowed to vote.
      6. 4/6 of the Board Members must be in attendance for a quorum to exist, for it to legally take any action.
      7. The President or Vice-President may convene an emergency meeting if conditions requiring such exist.
      8. Organization membership and financial records are to be present for open inspection at all Board meetings. The Magistrate must bring this information to War Council meetings if requested.
      9. The Board may by a 4/6 vote create or eliminate Board Advisory positions and assign individuals to those positions. Advisors may only present ideas to the Board and will not be allowed to vote.
    2. Board Member Duties: Each board position has specific responsibilities and authority but may delegate this authority as they see fit.
      1. The President’s responsibilities and authority are as follows:
        1. Delegating authority and the forming of activity committees.
        2. Maintenance of the Dagorhir website.
        3. Public liaison with outside officials.
        4. Liaison with other reenactment and wargaming organizations, including serving as a representative to other Dagorhir groups, including the Ragnarok War Council.
        5. Promoting awareness of Dagorhir as an organization.
        6. Final interpretation of Dagorhir rules.
        7. Preparation of Board meeting agendas.
      2. The Vice-President’s responsibilities and authority are as follows:
        1. Represent the President in his/her absence.
        2. Collection and maintenance of the organization’s equipment (i.e., first aid kits, rental equipment and costumes, etc.)
        3. Advertising and recruitment efforts on behalf of Dagorhir Battle Games Association, Inc. and/or Dagorhir Aratari.
        4. Maintenance of DBGA’s copyrights, servicemarks, trademarks, and other registration of Intellectual Property.
      3. The Secretary’s responsibilities and authority are as follows:
        1. Maintenance of the organization’s membership and attendance records.
        2. Collection of waiver forms
        3. Recording of the minutes at Board meetings.
        4. Publication and distribution of the organization’s rule books, supplements, periodicals, announcements, advertisements, and recruitment flyers.
      4. The Treasurer’s responsibilities and authority are as follows: 
        1. Payment of debts incurred by the organization. 
        2. Maintenance of treasury bookkeeping.
        3. Collection of membership fees and dues at all Aratari events. 
        4. Disbursements of Funds; 
          1. Purchase of any materials needed for organizational activities
          2. Funds for publishing and purchase of special items may be advanced to the organization members on occasion, but these members are responsible for providing a valid receipt and any change to the Treasurer. Any member purchasing supplies for the organization with private funds must produce a valid receipt in order to be reimbursed. 
        5. Shall provide a written report of income and expenditures to the Board of Directors and the War Council on request. 
        6. Liaison with any governmental body concerned with the collection of fees. 
        7. Filing of tax information with appropriate government organizations
        8. Maintenance of DBGA’s corporate and non-profit status. 
      5. The Magistrate’s responsibilities and authority are as follows: 
        1. Chairman of the War Council
        2. Setting War Council meeting agendas
        3. Running each officially sponsored activity for the organization’s membership. The Magistrate must appoint the following Officials pending the approval of the War Council: 
          1. Head Weapons Checker(s)
          2. Head Costume Checker(s)
          3. Head Armor Checker(s)
          4. Event Sponsor(s)
          5. Head Herald(s) (i.e., referees)
          6. Review and determination of legitimate Active Unit status.
            “Active” units shall be defined as: 
            1. Units which have fielded four or more members (participants who have actively participated in at least six Dagorhir Aratari battles in the previous twelve months prior to the time the unit is considered is granted Voting Status on the War Council.
            2. Have a Unit Banner / Standard, which should be displayed at Dagorhir Aratari battles. 
            3. Registered a written Unit History / Description with the Magistrate.
            4. Requested that they be considered for “Active Unit Status” from the Magistrate (see below).
            5. Attended at least two sessions of the War Council in a “speaking only” (non-voting) status to learn how the War Council  operates and to demonstrate their interest in joining to the other Units represented on the War Council.

              1. For new or inactive Units to be officially recognized as Active Units and gain War Council voting rights, they must request that the Magistrate evaluate their attendance records and determine their Unit status. The Magistrate will report the results of the  evaluation to the Unit and the War Council, at the event following the request.
              2. For individuals to count as members of a given Unit, they must register as members of that Unit at battle check-in.
              3. Individuals may change Units, but may never count as a member of more than one Unit during the same period of time (e.g., one member can not count toward Unit A’s membership one month; toward Unit B’s membership the next month, and then count again toward Unit A’s membership the third month).
              4. Final interpretation of these Bylaws.
      6. The Arbiter’s responsibilities and authorities are detailed in the Dagorhir Chapter Contract Addendum to these bylaws.
    3. The War Council
      1. The War Council consists of two representatives from each active unit in the Organization (Aratari). These shall be known as Representatives.
      2. All units must decide on two members for duty on the War Council. Each unit represented on the War Council shall have two votes, whether both representatives are
        present or not.
      3. Two-thirds of the active units’ Representatives must be in attendance for a quorum to exist and for the War Council to legitimately take action.
      4. The Magistrate will chair all War Council meetings. In his/her absence, a Representative, elected by a majority vote of the war council may chair the meeting.
      5. The Magistrate may only vote if there is a tie.
      6. The War Council shall meet once a month unless business dictates otherwise.
      7. The War Council will be responsible for smooth flow of the organization’s activities.
        1. The Representatives shall actively pursue enforcement of the Dagorhir Aratari
          rules on the field of play and ensure that events are adequately staffed (i.e., the Representatives will ensure that their Units will provide Heralds and other event staff as needed).
        2. The Representatives shall meet and discuss possible solutions to any problems with game activities.
        3. The War Council will decide the dates and locations of events. The Magistrate will propose a schedule to the War Council in the summer, for the following calendar year. The Board of Directors will receive a copy of the schedule once it is finalized.
        4. The War Council approves Officials appointed by the Magistrate.
      8. The War Council shall be responsible for the creation and review of organization rules.
      9. The War Council may override a Board veto with a three-quarters majority vote.
      10. The War Council and shall nominate candidates for all positions on the Board of Directors with the exception of the Arbiter who shall be elected by the Ragnarok War Council (RWC). The Representatives on the War Council shall vote for these offices, Treasurer, Magistrate, President, Vice President, Secretary.
      11. The War Council must approve any membership fees, dues, or change in cost of publications that are proposed by the Treasurer.
      12. The War Council will be responsible for the initiation of any needed disciplinary action. The affected party may appeal the disciplinary decision of the War Council to the Board of Directors, who will act as “court of last appeal.”
      13. The War Council is responsible for electing one Representative to serve at Ragnarok War Council meetings in addition to the President.
    4. Amendments to these Bylaws
      The War Council or any member of the Board of Directors may propose amendments to these bylaws.
      1. The proposed amendments must be submitted to the War Council and the Board
        of Directors.
      2. For a proposed amendment to pass the War Council must approve the amendments by a 3/4-majority vote and the Board of Directors must approve the amendments by a 4/5 -majority vote.

Addenda to the DBGA ByLaws

These addenda were added to the DBGA Bylaws with the specific intent of preventing future “hostile takeovers” of Dagorhir’s intellectual property, as was attempted in 2001. By including these policies in the DBGA bylaws, we are protecting Dagorhir’s intellectual property into the future. It requires a supermajority of both the AWC and the Board of Directors to make a change to the Bylaws; thus it’s nearly impossible for any individual or cabal to force through a change that is BAD for the game.

WEBSITES (www.dagorhir.com and www.dagorhir.org)

Management and ownership of the Dagorhir National and Aratari website shall remain strictly under DBGA. DBGA officers are encouraged to utilize the energies and talents of volunteer staff from Dagorhir Aratari and other chapters, but under no circumstances may cede management or ownership of the sites and URLs to any other entity.

WEBSITE RULES

This Homepage is dedicated to Dagorhir Battle Games. In the image of the original Dagorhir concept, our group contains members with both historical interests and fantasy interests. Very special thanks to the many dedicated Dagorhir members whose hard work and dedication have contributed to the success of this website and of our game.

This site copyrighted © 2001 by the non-profit organization Dagorhir Battle Game Association, Inc.

See copyright info here. All pictures and other materials were obtained through approved channels or from the public domain and are not intended to infringe any copyrights. This document may not be reproduced in whole or in part without the express written permission of Dagorhir Battle Game Association, Inc., or its elected officials.

BULLETIN BOARD RULES

Welcome to the new Dagorhir Board. We hope you enjoy your stay here. Please take time to read the guidelines below. Remember that the purpose of the Bulletin Board is the distribution and sharing of information, and to promote and help Dagorhir and its members. Anything that doesn’t fulfill the criteria doesn’t belong here. Personal attacks and/or offensive messages will be removed. Topics that reflect poorly on Dagorhir members or groups, or divisive topics and/or topics disruptive to the fabric of Dagorhir shouldn’t be posted on this board, and will be removed. This Board is one of Dagorhir’s prime points of contact with the public, and with future members of Dagorhir. Keep the discussion to Dagorhir and related topics, i.e., not other games or LARPs or non-Dagorhir events held by non-Dagorhir organizations.

NOTE: Due to misuse and spam by third parties, participants are not allowed to post their email address in messages or in their signature lines. However, Chapter leaders and other responsible parties may post their @Dagorhir.com e-mail addresses to encourage communications with their Chapter.

Take a minute to think about your message content before clicking the POST button! By clicking on “I Agree” below, you agree to all of the above terms of use for the Dagorhir Bulletin Board. If you do not agree with everything stated above, please click on “I Do Not Agree.”

BANNING INDIVIDUALS FROM DAGORHIR EVENTS

Per the guidance in the Dagorhir Handbook and the Manual of Arms, DBGA reserves the right to eject or exclude individuals from Dagorhir events for the following reasons:

  •  Violating local, county, state, or federal laws that impact Dagorhir or Dagorhir events, including but not limited to violations that endanger the safety of Dagorhir members, spectators, or bystanders; violations of intellectual property rights; destruction of property, etc.
  •  Endangering the safety of persons or property, including actions demonstrating intent to cause actual injuries or harm on the Dagorhir battlefield.
  •  Endangering Dagorhir’s ability to use land or equipment.
  •  Abusive language or other behavior unbecoming of a Dagorhir member (applying a “reasonable person” standard).
  • Disobeying the Dagorhir-related requests and instructions of those in charge of events.
  • Felonious or other than felonious acts that indicate a member is a danger to Dagorhir and its members and  that have resulted in a chapter ban.

DAGORHIR CHAPTER QUALIFICATIONS

To be a Dagorhir Chapter, the Administrators of the prospective Chapter must submit a signed, notarized contract to DBGA. The exact text of the Dagorhir Chapter Contract can be found at https://www.dagorhir.com/chapters/start-a-chapter

DAGORHIR BANS & SUSPENSIONS ADDENDUM (ARBITER)

Article I. Purpose

Section 1.01: The purpose of this addendum is to protect the members of Dagorhir by creating a disciplinary process.

Section 1.02: This addendum adds a new position, “Arbiter,” to the Dagorhir Battle Games Association (DBGA) Board of Directors (BoD).

Section 1.03: Rule 0 of the Dagorhir Manual of Arms (MOA) applies here as well—loopholes are not to be considered.

Article II. Disciplinary Actions

Section 2.01 Expectations:

  1. Disciplinary actions are intended to protect the membership of Dagorhir.

  2. Issuing a Suspension or Ban is not to be taken as a claim that an individual is guilty of a criminal offense, nor must a prosecutable offense occur prior to disciplinary action being taken.

Section 2.02 Type:

  1. Suspension – A temporary revocation of an individual’s privilege to attend and/or participate in Dagorhir events. Suspensions may be up to two years in duration, and may be Local or Game-Wide.
    1. Suspensions are for lesser misconduct, where there is no strong concern for the safety of the membership (e.g., an isolated act of minor vandalism).
    2. The duration of the suspension should be proportional to the alleged misconduct.
    3. The term of Suspensions can never be applied retroactively—a player must be Suspended from participation for some reasonable time from the decision date.
  2. Ban – A permanent revocation of an individual’s privilege to attend and/or participate in Dagorhir events. These may be Local or Game-Wide.
  3. Bans are indicated where there is a strong concern for the safety of the membership, and that is unlikely to resolve. This category includes but is not limited to sexual offenses and other violent crimes, and/or gross violations of the Dagorhir Code of Conduct.

  4. A player receiving multiple Suspensions for the same or similar conduct should also be considered for a Ban.

Section 2.03 Scope of Bans & Suspensions:

  1. Game-Wide – These are given only by the Arbiter, and are in effect across all Chapters. Arbiter methodology is detailed fully in Section 3, but those who receive a Game-Wide Suspension or Game-Wide Ban will be added to the Arbiter’s List:
    1. No individual appearing on the Arbiter’s List will be allowed to attend Dagorhir events, for the duration that their name is on that list.
    2. No Chapter has the authority to waive or ignore that List.
    3. Chapter leadership must seek to enforce the Arbiter’s List at all Dagorhir events by requiring attendees who are not known to chapter check-in personnel to present valid ID at check-in.
    4. Chapters will give no other membership privileges to individuals appearing on the Arbiter’s List, for the duration that the person’s name is on that list.
    5. The Head of Troll for Ragnarok and other large Dagorhir events will have the responsibility to deny admittance to any person appearing on the Arbiter’s List.
  2. Local – These are given only by Local Chapter Leadership, and affect only that Chapter.
    1. Local Leadership may discipline an individual for any reason permissible under that Chapter’s bylaws and code of conduct, for Dagorhir rule breaking, or for other misconduct.
    2. Even if no game-wide disciplinary action is taken by an Arbiter, Local Leadership may still Suspend or Ban an individual from their Chapter.
    3. Any procedures must be fairly, equitably, and impartially conducted.
    4. Neutral decision maker(s) should be responsible for making the final decision in any disciplinary action, never a witness.

Article III. Arbiter

Section 3.01 General Purpose – The Arbiter will investigate written complaints regarding members or others who attend Dagorhir events, and based on an Investigation will issue a Written Decision. The result may be a Game-Wide Suspension, a Game-Wide Ban, or the conclusion that no Game-Wide disciplinary action needs to be taken. The Arbiter is responsible for the Communication of this decision, for maintaining a Record of it, and providing updates to Chapters regarding the Arbiter’s List. This is all detailed in subsequent sections.

Section 3.02 Election:

  1. Sec3.2.a Timing – The Arbiter will be elected annually by the Active Chapters of Dagorhir through the Ragnarok War Council (RWC) and its voting procedures, with a term beginning in August as prescribed by the DBGA bylaws.

  2. Sec 3.2.b Voting – Each Chapter’s representative may cast that chapter’s vote in a manner prescribed by RWC’s voting policies. This shall be done such that there will be one vote per Chapter.

  3. Transfer of Records – Upon election of a new Arbiter, the old Arbiter must promptly transfer all Written Decisions (see below) to the new Arbiter. Likewise, the old Arbiter must promptly provide the new Arbiter with the necessary access to the Arbiter’s List of Game-Wide Suspensions and Bans (see below)

  4. Candidate Requirements – Due to the sensitive nature of the position:

    1. The candidate must be a member of a Dagorhir Chapter at the time of election.
    2. The candidate must have been a continuous member of a Dagorhir Chapter for the past four years, but does not have to be an active fighter.
    3. The candidate must have previous experience as an official Dagorhir Chapter administrator.
    4. The candidate should have a reputation for fairness and levelheadedness, and must not be under any active suspensions or bans.

Section 3.03 Performance and Duties

  1. Written Complaints – The Arbiter must fairly and impartially investigate complaints brought to their attention in writing.
    1. Absent specific hardship, communication should be made to [email protected] If the complainant does not have the ability to transmit the complaint and/or documentation in electronic format, materials can be mailed to: Arbiter, DBGA, 11714 Stonington Place, Silver Spring, MD 20902.
    2. A complainant may be Local Chapter Leadership or a Chapter member.
    3. Documentation provided to the Arbiter in relation to a Complaint should be as comprehensive and detailed as possible. When available, links to external sources of information should be provided (e.g. court records, media articles, etc.).
    4. The Arbiter may not begin Investigations absent Complaints, and may not solicit or suggest Complaints.
  2. Investigation – The Arbiter should make reasonable efforts to promptly and fully Investigate the matter, to include contacting and interviewing all involved parties, verifying sources, and otherwise obtain full details. However:
    1. Unavailability of the person about whom a complaint was filed is not a bar to disciplinary action being taken.
    2. In situations where the Arbiter has verified that the individual has existing criminal convictions for offenses that the Arbiter believes speak to that individual being a danger to the membership, disciplinary action can be taken without conducting interviews.
  3. Written Decision – The Arbiter must make a written record of all decisions made (ideally in PDF format), which should include:
    1. Details of the individual being considered for disciplinary action (if known):
      1. Legal Name
      2. Game Name
      3. Home Chapter
      4. Birthdate
    2. Details of the complainant(s) as in items 3.03 a-c above.
    3. Documentation provided initially and/or collected during the investigation.
    4. The disciplinary action (if any):
      1. A Game-Wide Suspension (and duration), or
      2. A Game-Wide Ban, or
      3. A conclusion that no action needs to be taken.
    5. The rationale for the decision made. Note that the Arbiter is not a court of law, and as such, no ultimate finding of fact will occur for allegations. That is, the Arbiter must not conclude—absent criminal conviction—that any particular offense definitively occurred. Rather, the Arbiter is engaging in risk management on behalf of Dagorhir, and will make decisions with an eye to player safety.
    6. The color code (RYG) for each category in the DBGA-provided Ban/Suspension rubric.
  4. Communication – The Arbiter has a duty to communicate any Written Decision as follows:
    1. To the Local Leadership of the affected Chapter(s).
    2. To the DBGA BOD.
    3. To the complainant, but only whether there was a Suspension, a Ban, or no action taken.
    4. To the person named in the Complaint:
      1. A general, privacy-respecting context for the decision (e.g. “Due to multiple complaints around causing physical altercations at events…”)
      2. The length of any Suspension, or that they have been Banned, or that no action was taken.
  5. Appointed Alternate – In situations where there may be a conflict of interest, the Arbiter must appoint an Investigator. To be perfectly clear, Arbiters may not investigate any complaint where they are friends with any involved parties or where they are involved in the matter under discussion. Those are not, however, the only situations in which an Arbiter may need to absent themself. The following apply:
    1. The Alternate may also not have any conflicts of interest in the matter being considered.
    2. The Appointment of an Alternate lasts for only the duration of the current Investigation.
    3. The Alternate is not a BoD member.
    4. The Alternate takes over responsibility for the Investigation, Written Decision, and Communication as detailed above.
    5. The name of the Alternate, the Arbiter’s reason for recusing themselves, and the rationale for appointing that Alternate shall also be included in the Written Decision (above).
  6. List and Records
    1. The Arbiter is responsible for maintaining the Written Decisions of previous Arbiters, as well as the Written Decisions for all complaints registered during their tenure
    2. The Arbiter is responsible for maintaining the Arbiter’s List of Game-Wide Suspensions and Bans (Arbiter’s List):
      1. The Arbiter’s List will contain all members under Game-Wide Bans or Suspensions, and should contain:
        1. Legal Name
        2. Game Name
        3. Home Chapter
        4. Birthdate
      2. The Arbiter should provide an updated List to Active Chapters, with the understanding that this is not to be disseminated publicly.
    3. For all records which are kept electronically, the Arbiter must maintain backups, as well as take reasonable steps to secure the data from unauthorized access or modification.
 

Section 3.04 Removal

  1. If Dagorhir membership believes that the Arbiter is not acting in the best interests of Dagorhir, any Local Chapter Leadership may call for a vote of no confidence by making a written request to the DGBA. They must include their rationale for the request.

  2. Within two weeks of receipt, the DBGA must call for a vote among the Active Chapters of Dagorhir—a 2/3 majority of the chapters who cast a vote is necessary to remove the Arbiter.

  3. If the Arbiter is removed, a new election must occur ASAP, and should take place via the same forum as the removal vote.

  4. If an Arbiter is removed, any decision they made during their tenure can be immediately appealed to the next Arbiter by either the complainant or the banned/suspended individual. It is the responsibility of Local Leadership for each Chapter to ensure that the DBGA has accurate contact information, so that they can be informed of these votes.

Section 3.05 Appeal and Reversal of Decisions

  1. Appeals to Arbiter
    1. Requirements
      1. If a person received a Game-Wide Suspension for a period exceeding a year, they may petition the Arbiter after one year.
      2. If a person received a Game-Wide Ban, they may petition the Arbiter after five years.
      3. The person requesting reconsideration must provide—in writing—an explanation of how they are no longer a danger to Dagorhir membership. They should include any relevant documentation.
      4. If denied, the request can be repeated no more than once every two years.
    2. Arbiter Options
      1. The Arbiter may deny the request.
      2. The Arbiter may request additional information before deciding.
      3. The Arbiter may grant the request. If granted:
        1. A new Written Decision should be created, containing all of the previous information, as well as
        2. The written Reconsideration Request and all supplemental information
        3. The Arbiter’s rationale for approving this request.
        4. The Arbiter should communicate this information as when the original Written Decision was initially created.
  2. Reversal by Vote
    1. Any Arbiter Decision can be reversed with a super majority (4/5) vote of the Active Chapters of Dagorhir who cast votes.
    2. The person disciplined must provide a request for this vote to the DBGA in writing.
    3. The Arbiter may provide aspects of the Written Decision to the Local Leadership of the assembled Chapters before the vote, with the understanding that the privacy of wronged parties must be respected where the subject matter is sensitive.
    4. The request for a vote can be made no more than once every two years for any specific Decision.